Phone support is the oldest support channel available. If you look back up to our history of support above, it predates any of the others fairly significantly. There has to be something to this channel that might otherwise seem outdated that makes it valuable, right?
Phone support has plenty of pros and cons to go through, but before we get there, here are some interesting stats and metrics about phone support that might be useful for you to know:
Beyond those metrics, here’s a list of the pros and cons of offering phone support:
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Promotes trust with your customers. People love being able to see a phone number
on a website, because it makes them feel like there is a real person there that
they are able to get in touch with. Chat and email can feel very “fake”
or distant to people, whereas phone, to some demographics, feels very tangible.
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Hard to scale. Because phone support requires so much attention and effort
from the agents providing it, it can be difficult to scale. Instead of chat
or email where you can implement tools and workarounds that scale as you
grow, with phone support you just have to hire more people. That can get
pretty
expensive.
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Creates higher brand value. Phone support can provide a human connection
in an otherwise sometimes entirely online experience. If your competitors don’t
provide support via phone, it can help increase the value of your brand as it’s
perceived as an added product and service that you provide. Also, phone support
is the fastest channel for solving customer complaints as you can get the issue
resolved within the same conversation.
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Phone trees can be a bummer to navigate, and customers can get stuck lost in them
or, worse yet, have to call back to re-navigate. If you don’t have a simple,
straightforward phone tree it can be an even worst experience than someone giving
poor service via email. It’s worse still because it’s not even the fault of any
person on the team, and likely the individual that ends up answering the support
inquiry call will get the brunt of all of that customer’s frustration.
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Better evolution of your brand. Because you’re closer to your customers, instead
of simply relying on analytics like bounce rate, click-through rate, and
conversion rate, you can talk directly to customers about their thoughts and
feelings. You can also solicit feedback about your products to help improve. This
not only helps your company and team evolve quicker, but it also makes customers
feel valued because you care about what they think and feel.
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Phones are disruptive to work. Anyone who has a phone has experienced being deep
in something only to be drawn out of it by the buzz or ring of a phone or text.
For phone support agents, this is ten times worse, as the volume of calls they
receive are so much so that they seldom get the option of working on something
outside of their queue, especially not with boxed out time.
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Phone support is perceived as faster by customers because they have an immediate
response from a person. Even if, ultimately, the time it takes the support agent
to answer the question is a little bit longer, the fact that they answered the
phone immediately (or very quickly) makes all the difference to most customers.
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Slower and more consuming for employees. Unlike email or chat, it is very
difficult to multitask when on the phone. For example, if a customer says
something over the phone, and an agent doesn’t catch it, they have to ask again.
Via email or chat, the agent can just reread the transcript to see
if is something is missing. These kinds of small things mean that any agent
answering support calls need to always be “switched on” or they might miss
a detail that could potentially frustrate a customer.
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The phone is great for one-on-one communication. When trying to clarify something
with a customer directly, the phone can be an excellent way to gain a better
understanding of what they’re running into trouble with.
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It is hard to keep everyone in the loop at once on the phone, though. While you
can do group calls or conference calls, it’s better to keep context and track
of who is saying what in written format. Talking on the phone does not lend
itself to multiple people being needed to solve an issue.
Now that you have the lay of the land with what you can look forward to and what you can dread when it comes to phone support, we’ve put together a few tricks of the trade to make it easy as you start your new journey.
While there are so many great phone services out there, Talkdesk is our favorite. It has a ton of robust features that are important and valuable to anyone trying to do support well. They offer:
All of these features are so useful, whether your team’s been doing phone support for years or is just getting started.