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§§ Table of Contents − − − − − − − − −
Ultimate Guide to Difficult
Conversations
1. Introduction 2. When you don’t know the answer 3. When you have to transfer a customer to someone else 4. When a customer requests a feature or product 5. When a customer asks you for a favor that you cannot do 6. When there’s something wrong with the delivered product 7. When you close the conversation 8. When a customer is angry 9. When a customer is unwilling to pay 10. When a crisis occurs 11. When you have a frequently complaining customer 12. When customers complain on social media 13. When you have legal issues 14. When you have to deliver bad news 15. When you have an abusive customer 16. When customers cross boundaries 17. When the customer speaks a different language 18. When a customer asks a vague question 19. When customers ask when something is going to be available 20. When you or your fellow agents made a mistake 21. When a customer wants to speak with a manager 22. When you can’t resolve the issue right away 23. When you need to let a customer know that it was their mistake 24. When a customer reaches you by mistake 25. When a customer asks how your product is different from others 26. When a customer is worried about how secure your service is 27. When a customer says that they forgot their password 28. When you want to point a customer to your documentation 29. When a customer violated your terms of service 30. When a customer is not tech-savvy 31. When a customer is right, but your policy is not 32. When a customer sounds like a bigot 33. You’ve got this!
32.

When a customer
sounds like a bigot

Not everyone on the planet is inherently good, but it is up to us to assume the best and then if needed, course correct for the worst. In support, sometimes we will have people reach out that don’t align with our own values and will still have to hold our tongues for professionalism’s sake. Other times, though, we may run into people with beliefs that are actually bigoted or wrong: people that use racist, sexist, or ableist language, for example.

While racism has some legal condemnation, there are still call centers that allow it to run rampant towards or around their employees. Sexism is similar: often times it is dismissed as “locker room talk” or something that was more meant to be playful than serious.

Ultimately, how you handle these policies is up to your company and team. But, rather than ignoring them or making a passive comment, it’s usually better to directly address the situation and let the customer know that it’s inappropriate. By giving this kind of direct insight, there is no question in the customer’s mind as to whether it can continue, and you’ve saved yourself some headache by no longer needing to deal with something that is inappropriate in a professional space.